Job in Canada
Office Administrator Needed In Canada By Toor Labour Contracting Ltd
An Office Administrator plays a pivotal role in ensuring the efficient day-to-day operations of an office or business. They are responsible for a wide range of administrative tasks that contribute to the smooth functioning of the workplace.
Job details
- Location: Abbotsford, BC
- Salary: 28.00 hourly / 35 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 2
- Verified
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
Responsibilities:
- Office Management:
- Oversee and manage the daily operations of the office, including maintaining supplies, equipment, and facilities.
- Ensure a clean and organized office environment that is conducive to productivity.
- Administrative Support:
- Handle incoming calls, emails, and correspondence, routing them to the appropriate individuals.
- Prepare and distribute documents, reports, and presentations as needed.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Record Keeping:
- Maintain and update office records, databases, and filing systems.
- Manage and organize important documents, contracts, and records for easy retrieval.
- Communication:
- Serve as a point of contact between staff, clients, and vendors.
- Draft and proofread business communications, including letters, emails, and memos.
- Financial Management:
- Assist in managing office budgets and expenses.
- Process invoices, track expenses, and liaise with the finance department.
- Human Resources Support:
- Assist with onboarding of new employees, including paperwork and orientation.
- Maintain personnel records and coordinate HR-related activities.
- Technology and Equipment:
- Ensure office technology and equipment are in good working order.
- Troubleshoot basic IT issues or coordinate with IT support.
- Security and Safety:
- Implement and maintain security protocols and procedures.
- Ensure compliance with safety regulations and emergency response plans.
Qualifications:
- High school diploma or equivalent; additional education in office administration or a related field is a plus.
- Proven experience in office administration or a similar role.
- Proficiency in office software and equipment, including Microsoft Office Suite.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Receive payments from customers
- Co-ordinate activities with other work units or departments
- Answer clients’ inquiries and provide information
- Communicate with other workers to co-ordinate the preparation and completion of work assignments
Additional information
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Client focus
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
toorlabourcontracting@gmail.com
Advertised until
2023-10-28
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
1: What is the role of an office administrator?
Office administrators are responsible for a variety of tasks that keep an office running efficiently. They handle administrative and clerical duties, manage office supplies, coordinate meetings, and provide support to employees and management.
2: What are the key responsibilities of an office administrator?
Key responsibilities include:
- Managing office operations and procedures.
- Handling correspondence and communications.
- Managing office budgets and expenses.
- Organizing and scheduling meetings and appointments.
- Maintaining office equipment and supplies.
- Assisting with human resources tasks such as onboarding and record-keeping.
3: What skills are important for an office administrator?
Essential skills include excellent organizational abilities, communication skills, attention to detail, time management, and proficiency in office software and equipment. Interpersonal skills and adaptability are also valuable.
4: Is formal education required to become an office administrator?
While a high school diploma or equivalent is the minimum requirement, many employers prefer candidates with post-secondary education in office administration, business, or a related field.
5: What industries employ office administrators? A: Office administrators are needed in various industries, including healthcare, finance, education, government, non-profits, and more. Any organization that requires efficient office operations may employ office administrators.
6: What is the work environment like for office administrators?
Office administrators typically work in an office setting, but remote work opportunities have become more common in recent years. The work environment can vary depending on the organization and industry.
7: Do office administrators need to handle sensitive information?
Yes, office administrators often have access to confidential information such as personnel records, financial data, and company plans. Maintaining confidentiality is a critical aspect of the job.
8: What career advancement opportunities are available for office administrators?
Office administrators can advance to roles such as office manager, executive assistant, or administrative supervisor. With additional education and experience, some may pursue careers in human resources or project management.
9: How can an office administrator improve their skills and career prospects?
Taking courses in office administration, project management, or business management can enhance skills and qualifications. Networking within the industry and staying updated on software and technology trends is also beneficial.
10: What is the salary range for office administrators?
Salary can vary based on factors like location, industry, and experience. On average, office administrators earn a competitive salary with opportunities for increases as they gain experience and expertise.
11: What qualities make a great office administrator?
Great office administrators are organized, adaptable, reliable, and detail-oriented. They have excellent communication skills and can work well both independently and as part of a team.
