Job in Canada
Office Administrator Needed In Canada By Gt African Mart
As an Office Administrator at Gt African Mart, you will be the backbone of our office operations, ensuring that everything runs smoothly and efficiently. Your role will encompass a wide range of administrative tasks, from managing office supplies and equipment to providing support to various departments and assisting with bookkeeping duties.
Job details
- Location: Calgary, AB
- Salary: 30.50 hourly / 40 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Office Management:
- Maintain a clean and organized office environment.
- Manage office supplies, inventory, and equipment, and reorder supplies as necessary.
- Oversee office maintenance and liaise with vendors for repairs and maintenance.
- Administrative Support:
- Handle incoming and outgoing mail and packages.
- Answer and direct phone calls and emails.
- Assist in scheduling meetings, conferences, and appointments.
- Prepare and distribute internal communications and memos.
- Bookkeeping Assistance:
- Assist with basic bookkeeping tasks, such as data entry and record keeping.
- Reconcile expenses, prepare invoices, and process payments.
- Assist in payroll processing and maintain accurate employee records.
- Documentation and Filing:
- Maintain an efficient filing system for physical and digital documents.
- Ensure documents are properly labeled, stored, and easily accessible.
- Visitor and Guest Services:
- Welcome and assist visitors and guests.
- Ensure a positive and professional experience for all guests.
- Team Collaboration:
- Collaborate with various departments to provide administrative support as needed.
- Assist in organizing company events, meetings, and team-building activities.
Qualifications:
- Proven experience as an office administrator, administrative assistant, or in a similar role.
- Proficient in office software and equipment, including MS Office and office management tools.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Attention to detail and problem-solving skills.
- Basic bookkeeping knowledge is a plus.
- Professional demeanor and the ability to handle confidential information.
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
gtmartcalgary@gmail.com
Advertised until
2023-10-28
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
1: What does an office administrator do?
An office administrator plays a crucial role in maintaining the smooth operation of an office or business. Their responsibilities include managing office supplies, organizing meetings, handling communications, assisting in bookkeeping, and overseeing administrative staff.
2: What skills are essential for an office administrator?
Office administrators should have strong organizational, communication, and multitasking skills. They should also be proficient in office software, have good problem-solving abilities, and be detail-oriented. Customer service skills are often important for dealing with clients and visitors.
3: Is a degree required to become an office administrator?
While a degree in business administration or a related field can be beneficial, it’s not always required. Many office administrators gain experience through on-the-job training and may start in entry-level roles. Certifications or courses in office administration can also enhance your qualifications.
4: What industries employ office administrators?
Office administrators are needed in virtually every industry, including healthcare, finance, education, government, and more. Any organization that requires administrative support and efficient office management will hire office administrators.
5: What career advancement opportunities are available for office administrators?
Office administrators can advance in their careers by gaining experience and taking on more responsibilities. Some may move into roles like office manager, executive assistant, or administrative supervisor. Continuing education and certifications can also open up opportunities.
6: What are the primary challenges faced by office administrators?
Office administrators often juggle multiple tasks and deal with unexpected challenges daily. Time management, balancing priorities, and handling difficult situations can be challenging. Staying updated with technology and industry-specific tools is also important.
7: How can businesses benefit from hiring a skilled office administrator?
Hiring a skilled office administrator can lead to increased productivity, better organization, and improved customer service. They help streamline operations, reduce administrative errors, and free up other staff to focus on their core responsibilities.
8: What’s the typical career path for an office administrator?
The career path for an office administrator can vary. It often starts with entry-level administrative roles and can lead to supervisory or managerial positions. Some may choose to specialize in areas like human resources or project management.
9: Are there professional organizations for office administrators?
Yes, there are professional associations like the International Association of Administrative Professionals (IAAP) that offer resources, networking opportunities, and certifications for office administrators.
10: What qualities make an outstanding office administrator?
Outstanding office administrators are adaptable, organized, and excellent communicators. They are proactive problem solvers, detail-oriented, and have a positive attitude. They also prioritize confidentiality and professionalism.
