Job in Canada
Litigation Secretary Needed In Canada By MVD Law Professional Corporation
As a Litigation Secretary at MVD Law professional corporation, you will play a vital role in supporting our legal team by managing documentation, preparing legal documents, scheduling appointments, and ensuring efficient case management for our litigation matters.
Job details
- Location: Unit 110, 885 Progress AvenueScarborough, ONM1H 3G3
- Salary: 30.00 hourly / 30 hours per week
- Terms of employment Permanent employment: Full time Day, Weekend, Morning
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
2 years to less than 3 years
Work setting
- General law practice
Responsibilities:
- Assist attorneys in preparing and drafting legal documents such as pleadings, motions, discovery requests, and correspondence.
- Maintain and organize case files, ensuring all documentation is accurately filed and easily accessible.
- Manage attorney calendars, schedule court appearances, depositions, and meetings, and coordinate travel arrangements as needed.
- Conduct legal research and gather information from various sources to support case preparations.
- Assist in trial preparations by organizing exhibits, preparing witness lists, and coordinating with court personnel.
- Handle incoming and outgoing communications, including emails, phone calls, and letters related to litigation matters.
- Collaborate with legal assistants, paralegals, and attorneys to ensure efficient case flow and timely completion of tasks.
- Uphold confidentiality and maintain discretion with sensitive information related to legal matters.
Qualifications and Skills:
- Bachelor’s degree or equivalent work experience in a legal environment.
- Proven experience (X years) as a Litigation Secretary or in a similar legal administrative role within a law firm.
- Proficiency in legal terminology, procedures, and documentation.
- Strong organizational skills with excellent attention to detail.
- Proficiency in Microsoft Office Suite and legal software (e.g., case management systems).
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Discretion and professionalism when handling confidential information.
Tasks
- Maintain filing system
- Record and prepare minutes of court sessions, meetings or conferences
- Determine and establish office procedures and routines
- Train and supervise staff
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
Experience and specialization
Area of work experience
- Civil litigation
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
Personal suitability
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Ability to multitask
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
lomd2023@gmail.com
By mail
Unit 110, 885 Progress AvenueToronto, ONM1H 3G3
Advertised until
2024-01-03
Here are some frequently asked questions to help you gain a better understanding of this Litigation secretary:
1. What is the role of a Litigation Secretary?
A Litigation Secretary provides administrative support to attorneys involved in the litigation process. They assist with drafting legal documents, managing case files, scheduling appointments, and handling correspondence related to legal cases.
2. What skills are essential for a Litigation Secretary?
Key skills for a Litigation Secretary include proficiency in legal terminology, strong organizational abilities, attention to detail, excellent communication skills, time management, and familiarity with legal software and procedures.
3. What are the primary responsibilities of a Litigation Secretary?
Responsibilities include preparing legal documents such as pleadings and motions, maintaining case files, scheduling court appearances and depositions, managing attorney calendars, and assisting in trial preparation.
4. How does a Litigation Secretary contribute to the success of a law firm?
Litigation Secretaries play a crucial role in supporting attorneys by ensuring efficient case management, maintaining accurate documentation, organizing case files, and facilitating smooth communication among legal teams.
5. What types of legal documents does a Litigation Secretary handle?
They assist in drafting and formatting legal documents such as complaints, answers, discovery requests, subpoenas, briefs, and other litigation-related correspondence under attorney supervision.
6. How does a Litigation Secretary manage multiple deadlines in a fast-paced legal environment?
They use organizational skills to prioritize tasks, manage calendars, maintain case deadlines, and effectively communicate with attorneys and clients to ensure deadlines are met.
7. What qualities are essential for a successful Litigation Secretary?
Successful Litigation Secretaries possess attention to detail, discretion with confidential information, adaptability, multitasking abilities, professionalism, and a proactive approach to supporting legal teams.
8. How can someone become a Litigation Secretary?
Becoming a Litigation Secretary often involves obtaining education or training in legal studies, gaining experience in administrative roles, developing familiarity with legal procedures, and acquiring proficiency in legal software.
9. What tools or software does a Litigation Secretary use?
They utilize legal software such as case management systems, document management tools, Microsoft Office Suite, and legal research databases to support their responsibilities.
10. What career advancement opportunities are available for Litigation Secretaries?
Litigation Secretaries can advance to senior administrative roles, specialize in specific legal areas, pursue certifications or additional education, or take on leadership positions within law firms.
