Job in Canada
Legal Administrative Assistant Needed In Canada By MVD Law professional corporation
As a Legal Administrative Assistant at Legal Administrative Assistant, you will play a crucial role in providing administrative support to our legal team. Your responsibilities will include managing documentation, conducting legal research, coordinating schedules, and ensuring efficient office operations.
Job details
- Location: Unit 110, 885 Progress AvenueScarborough, ONM1H 3G3
- Salary: 24.04 hourly / 30 hours per week
- Terms of employment Permanent employment: Full time Day, Evening, Weekend, Morning
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Work setting
- General law practice
Responsibilities:
- Assist in preparing and formatting legal documents, including pleadings, briefs, contracts, and correspondence.
- Maintain and organize physical and electronic filing systems, ensuring accurate and efficient document management.
- Conduct legal research using various resources and databases to support case preparations.
- Coordinate meetings, appointments, and court dates for attorneys and clients, managing calendars effectively.
- Communicate with clients, witnesses, and other legal professionals to schedule appointments and gather information.
- Handle incoming and outgoing correspondence, including answering phone calls, emails, and letters.
- Assist in drafting and proofreading legal documents, ensuring accuracy and adherence to legal procedures.
- Manage administrative tasks such as billing, expense tracking, and time entry for legal professionals.
- Ensure compliance with legal procedures and ethical standards, maintaining confidentiality of sensitive information.
- Provide general administrative support, including photocopying, faxing, and filing documents as needed.
Qualifications and Skills:
- Bachelor’s degree in Legal Studies, Business Administration, or related field preferred.
- Proven experience (X years) as a Legal Administrative Assistant or in a similar role within a law firm or legal environment.
- Knowledge of legal terminology, procedures, and documentation.
- Proficiency in Microsoft Office Suite and legal software (e.g., case management software, legal research tools).
- Strong organizational and multitasking abilities with excellent attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to handle confidential information with discretion and professionalism.
- Strong work ethic, reliability, and the ability to work both independently and collaboratively in a team.
Tasks
- Schedule and confirm appointments
- Maintain filing system
- Arrange travel, related itineraries and make reservations
- Prepare financial statements and reports
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Prepare and key in correspondence and legal documents
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
Personal suitability
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Ability to multitask
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
lomd2023@gmail.com
By mail
Unit 110, 885 Progress Avenue Toronto, ONM1H 3G3
Advertised until
2024-01-03
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant, legal:
1. What does a Legal Administrative Assistant do?
A Legal Administrative Assistant provides administrative support to legal professionals, such as lawyers and paralegals, by managing correspondence, organizing documents, scheduling appointments, and conducting legal research.
2. What skills are essential for a Legal Administrative Assistant?
Key skills for a Legal Administrative Assistant include strong organizational abilities, attention to detail, proficiency in legal terminology, excellent communication skills, time management, and knowledge of office software and legal databases.
3. What are the primary responsibilities of a Legal Administrative Assistant?
Responsibilities include preparing legal documents, maintaining filing systems, coordinating meetings and appointments, conducting legal research, communicating with clients, and assisting with case management.
4. How does a Legal Administrative Assistant contribute to the efficiency of a law office?
They play a crucial role in maintaining organized systems, managing documentation, facilitating communication among legal teams, and ensuring administrative tasks are handled efficiently, allowing legal professionals to focus on case-related matters.
5. What types of legal documents does a Legal Administrative Assistant handle?
They assist in drafting and proofreading legal correspondence, pleadings, briefs, contracts, subpoenas, and other legal documents as directed by attorneys or paralegals.
6. How does a Legal Administrative Assistant manage confidentiality in a legal setting?
They handle sensitive information with discretion, follow confidentiality protocols, ensure secure storage of documents, and adhere to ethical standards to maintain client confidentiality.
7. What qualities are essential for a successful Legal Administrative Assistant?
Successful Legal Administrative Assistants possess discretion, professionalism, adaptability, strong organizational skills, attention to detail, multitasking abilities, and a proactive approach to supporting legal teams.
8. How can someone become a Legal Administrative Assistant?
Typically, obtaining relevant education in legal studies or administration, gaining experience in administrative roles, developing knowledge of legal terminology and procedures, and acquiring proficiency in office software are important steps.
9. What tools or software do Legal Administrative Assistants use?
They utilize legal databases (such as LexisNexis or Westlaw), office software (like Microsoft Office Suite), document management systems, and case management software to support legal operations.
10. What career advancement opportunities are available for Legal Administrative Assistants?
They may progress to senior administrative roles, take on specialized legal administrative positions, pursue further education in law or paralegal studies, or become legal secretaries or office managers in law firms.
