Job in Canada
Receptionist Needed In Canada By Shahnaz Gupta Physiotherapist Corp
As a Receptionist at Receptionist, you will be the face and voice of our organization, responsible for providing a positive and welcoming experience for visitors, clients, and team members. You will be the central point of contact for inquiries and administrative support within the company.
Job details
- Location: Surrey, BC
- Salary: 28.00 hourly / 35 hours per week
- Terms of employment Permanent employment: Full time Shift
- Start date: Starts as soon as possible
- vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
Will train
Key Responsibilities:
- Greeting and Welcoming: Welcome visitors and clients with a warm and professional demeanor. Ensure a positive first impression of the company.
- Phone Management: Answer incoming phone calls, direct calls to the appropriate personnel, take messages, and provide accurate information to callers.
- Scheduling and Appointments: Manage appointment calendars for staff members, schedule meetings, and assist with conference room bookings.
- Mail and Email Handling: Sort and distribute incoming mail and packages. Monitor and respond to general email inquiries.
- Administrative Support: Provide administrative support as needed, including photocopying, faxing, filing, and data entry.
- Visitor Assistance: Escort visitors to meetings and ensure they are comfortable while waiting.
- Maintaining Reception Area: Keep the reception area clean and organized, ensuring reading materials and company information are readily available.
Qualifications:
- High school diploma or equivalent.
- Previous experience in a receptionist or customer service role is preferred but not required.
- Excellent communication skills, both written and verbal.
- Professional appearance and a friendly, welcoming demeanor.
- Strong organizational skills and the ability to multitask.
- Proficiency in using office equipment, including a multi-line phone system.
- Proficiency in basic office software (e.g., Microsoft Office Suite).
Tasks
- Greet people and direct them to contacts or service areas
- Provide basic information to clients and the public
- Schedule and confirm appointments
- Perform clerical duties, such as filing and sorting and distributing mail
- Answer telephone and relay telephone calls and messages
- Provide customer service
Additional information
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Attention to detail
Personal suitability
- Efficient interpersonal skills
- Organized
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
jobsshahnazgupta@outlook.com
Advertised until
2023-10-28
Here are some frequently asked questions to help you gain a better understanding of this Receptionist:
1. What does a receptionist do?
A receptionist is responsible for managing the front desk or reception area of an organization. Their primary duties include greeting visitors, answering phone calls, scheduling appointments, providing information, and assisting with administrative tasks.
2. What skills are essential for a receptionist?
Key skills for a receptionist include excellent communication and interpersonal skills, the ability to multitask, strong organizational abilities, attention to detail, and proficiency in using office equipment and software.
3. Is a college degree required to become a receptionist?
Typically, a college degree is not required to become a receptionist. Many employers seek candidates with a high school diploma or equivalent and may prioritize relevant experience and skills.
4. What are the common tasks and responsibilities of a receptionist?
Receptionists perform a variety of tasks, including answering phones, welcoming guests, managing appointments and schedules, handling mail and email, maintaining a tidy reception area, and providing administrative support to other departments.
5. What challenges do receptionists face in their role?
Receptionists often deal with a high volume of calls and visitors, which can be demanding. Managing multiple tasks simultaneously, handling difficult or upset callers, and maintaining professionalism during busy times can be challenging aspects of the job.
6. Is it possible to advance in a receptionist role?
Yes, there are opportunities for career advancement in receptionist roles. Receptionists can gain experience, develop their skills, and move into supervisory or administrative roles within an organization.
7. How can I improve my telephone etiquette as a receptionist?
Improving telephone etiquette involves speaking clearly, using a friendly and professional tone, actively listening to callers, and providing accurate information. Training and practice can help you develop excellent telephone skills.
8. What is the typical work environment for a receptionist?
Receptionists work in various settings, including offices, healthcare facilities, hotels, and more. The work environment is typically an office or front desk area, where they interact with visitors and manage incoming communications.
9. How can I stay organized in a busy receptionist role?
Staying organized involves creating efficient systems for managing appointments, messages, and tasks. Utilizing calendars, checklists, and office software can help you stay on top of your responsibilities.
10. What is the job outlook for receptionists?
The job outlook for receptionists varies by industry and location. While some organizations may automate certain receptionist tasks, there will always be a need for human receptionists in roles that require a personal touch and human interaction.
