Job in Canada
Office Administrative Assistant Needed In Canada By 8963860 Canada Incorporated
An Office Administrative Assistant plays a vital role in maintaining the efficient operation of an office. They are responsible for handling a range of administrative and clerical tasks that ensure the smooth functioning of day-to-day operations. This role requires a strong sense of organization, excellent communication skills, and a proactive attitude.
Job details
- Location: 48 BEAR RUN RDBrampton, ONL6X 2Z8
- Salary: 25.00 hourly / 30 to 40 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Experience
7 months to less than 1 year
Responsibilities:
- Office Management:
- Greet and assist visitors, clients, and employees.
- Manage incoming and outgoing mail and packages.
- Maintain a clean and organized office environment.
- Communication:
- Answer and direct phone calls to the appropriate person or department.
- Respond to emails and correspondence promptly and professionally.
- Draft and edit documents, memos, and reports.
- Scheduling:
- Maintain and update office calendars, including scheduling meetings and appointments.
- Coordinate conference room bookings.
- Arrange travel and accommodation for staff when necessary.
- Data Entry and Record-Keeping:
- Maintain accurate records, including contact lists and inventory.
- Assist in data entry and management of databases or CRM systems.
- Supplies and Inventory:
- Monitor and replenish office supplies as needed.
- Keep track of inventory and order supplies when necessary.
- Event Coordination:
- Assist in organizing office events, meetings, and conferences.
- Coordinate logistics, including catering and room setup.
- Technical Support:
- Provide basic technical support for office equipment (printers, copiers, etc.).
- Troubleshoot minor IT issues or escalate them to the IT department.
- Team Support:
- Assist colleagues and team members with administrative tasks as required.
- Collaborate with other departments to facilitate cross-functional tasks.
Qualifications:
- High school diploma or equivalent; additional education or certification is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in office software (e.g., Microsoft Office Suite).
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Attention to detail and problem-solving skills.
- Ability to handle sensitive information with discretion.
- Positive attitude, adaptability, and a willingness to learn.
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Plan and control budget and expenditures
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
Experience and specialization
Computer and technology knowledge
- Database software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Simply Accounting
- MS Windows
Additional information
Personal suitability
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
v1logisticsjobs@gmail.com
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
Advertised until
2023-10-12
Here are some frequently asked questions to help you gain a better understanding of this Office administrative assistant:
1: What does an Office Administrative Assistant do?
Office Administrative Assistants are responsible for various administrative tasks, including answering phones, scheduling appointments, organizing meetings, and handling correspondence. They also maintain files, assist with data entry, and support office staff as needed.
2: What skills are essential for an Office Administrative Assistant?
Key skills include excellent communication, organization, time management, and multitasking abilities. Proficiency in office software like Microsoft Office and strong attention to detail are also crucial.
3: What qualifications are required for this role?
While a high school diploma is typically the minimum requirement, some employers may prefer candidates with post-secondary education or relevant certifications. Practical experience and soft skills are often just as important.
4: What are the common tasks of an Office Administrative Assistant?
Common tasks include:
- Answering phones and directing calls.
- Managing schedules and calendars.
- Preparing and editing documents.
- Greeting and assisting visitors.
- Ordering office supplies.
- Organizing meetings and events.
- Handling email and correspondence.
- Data entry and record-keeping.
- Assisting with travel arrangements.
5: Is the role of an Office Administrative Assistant the same in every industry?
While core responsibilities remain similar, the specific tasks and industry-related knowledge required can vary. Administrative Assistants in healthcare, for instance, may deal with patient records, while those in legal settings may handle legal documents.
6: Is there room for career growth in this role?
Yes, there’s potential for growth. Administrative Assistants can advance to roles like Office Manager, Executive Assistant, or even transition to other areas like Human Resources or Project Management.
7: How can one stand out as an Office Administrative Assistant?
Exceptional organizational skills, the ability to stay calm under pressure, and a proactive attitude can make you invaluable. Continuous learning and taking on extra responsibilities can also set you apart.
8: Is being tech-savvy important for this role?
Yes, proficiency in office software, email management, and even basic knowledge of database and project management tools can be highly beneficial.
9: What’s the work environment like for Office Administrative Assistants?
They typically work in an office setting, but remote and hybrid work arrangements have become more common in recent years due to technology advancements.
10: What are the rewards of being an Office Administrative Assistant?
It’s a versatile role that allows you to support an organization’s success, work with diverse teams, and build valuable skills. Plus, it can serve as a stepping stone to various career paths.
11: Is networking important for Office Administrative Assistants?
Networking can open up opportunities for career advancement or job changes. Building connections within and outside your organization can be beneficial.
12: Are there professional associations for Office Administrative Assistants?
Yes, organizations like the International Association of Administrative Professionals (IAAP) offer resources, certifications, and networking opportunities for Administrative Assistants.
