Job in Canada
Office Administrator Needed In Canada By S-Mart
As an Office Administrator at S-Mart, you will be responsible for handling administrative tasks, maintaining office systems, and supporting the day-to-day functioning of the office. Your role will be pivotal in ensuring efficiency and effectiveness within the workplace.
Job details
- Location: Winnipeg, MB
- Salary: 26.00 hourly / 30 to 40 hours per week
- Terms of employment Permanent employment: Full time Shift
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
Key Responsibilities:
- Manage office supplies, equipment, and maintenance, ensuring availability and functionality.
- Handle incoming and outgoing correspondence, including emails, calls, and letters.
- Organize and schedule meetings, appointments, and travel arrangements for employees.
- Maintain office records, databases, and filing systems, ensuring accuracy and confidentiality.
- Coordinate office activities and events, assisting in the planning and execution of company functions.
- Assist in budget monitoring, expense tracking, and procurement of office supplies within budget guidelines.
- Provide administrative support to teams or individuals as needed, including data entry, report generation, and document preparation.
- Ensure compliance with office policies and procedures, and handle administrative tasks to support compliance.
Qualifications and Skills:
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Proficiency in MS Office (Word, Excel, Outlook), office management software, and basic accounting principles.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Associate’s degree or relevant certification in office administration or a related field is advantageous.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
s_mart@westjobs.in
Advertised until
2024-01-14
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
1. What does an Office Administrator do?
Office Administrators are responsible for overseeing administrative tasks, managing office operations, coordinating office activities, and ensuring smooth day-to-day functioning.
2. What are the primary responsibilities of an Office Administrator?
Responsibilities include managing office supplies, coordinating meetings, handling correspondence, maintaining office records, and supporting staff with administrative tasks.
3. Is formal education necessary to become an Office Administrator?
While formal education can be beneficial, many Office Administrators acquire skills through on-the-job training, administrative courses, or relevant certifications.
4. What skills are essential for an Office Administrator?
Key skills include organizational abilities, time management, strong communication, proficiency in office software, multitasking, and attention to detail.
5. How does an Office Administrator contribute to office efficiency?
They streamline office processes, implement efficient systems, and provide administrative support, contributing to increased productivity and smoother operations.
6. Can an Office Administrator manage budgets or financial tasks?
Yes, they may assist in budget preparation, expense tracking, invoice processing, or liaise with accounting for financial-related tasks.
7. What career opportunities exist for Office Administrators?
Office Administrators can advance to higher-level administrative roles, specialize in areas like project management or executive assistance, or pursue managerial positions.
8. How important is communication for an Office Administrator?
Communication is crucial as they interact with staff, clients, and vendors, conveying information and ensuring effective coordination within the office.
9. What software proficiency is expected from an Office Administrator?
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), office management software, and possibly accounting or CRM software is beneficial.
10. How does an Office Administrator handle conflicting priorities?
They prioritize tasks, manage deadlines, delegate responsibilities when necessary, and adapt to changing demands to maintain office efficiency.
