Job in Canada
Administrative Officer Needed In Canada By 10056715 Canada Inc
As an Administrative Officer at 10056715 Canada Inc, you will be responsible for ensuring the smooth and efficient operation of our office. Your role will involve managing administrative tasks, supporting staff, and maintaining organized systems to streamline office processes.
Job details
- Location: Brampton, ON
- Salary: 28.00 hourly / 35 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Key Responsibilities:
- Office Management: Oversee the day-to-day operations of the office, ensuring it runs efficiently and effectively.
- Administrative Support: Provide administrative support to executives and staff, including scheduling meetings, handling correspondence, and managing office calendars.
- Record Keeping: Maintain accurate records and files, both physical and digital, ensuring easy retrieval of documents when needed.
- Communication: Serve as the primary point of contact for the office, answering phone calls, emails, and addressing inquiries from clients, vendors, and staff.
- Supply Management: Monitor office supplies and equipment, order new supplies as needed, and manage vendor relationships.
- Travel Coordination: Arrange travel accommodations, including flights, hotels, and transportation, for staff when necessary.
- Meeting and Event Planning: Assist in planning and coordinating office meetings, events, and conferences, including room setup and catering arrangements.
- Budget Tracking: Assist in budget management, including expense tracking, invoice processing, and financial reporting.
- Office Maintenance: Coordinate office maintenance and repairs, ensuring a safe and comfortable working environment.
Qualifications:
- Bachelor’s degree in business administration or a related field (preferred but not required).
- Proven experience as an administrative officer, administrative assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Professional appearance and demeanor.
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Train staff
- Plan and control budget and expenditures
- Perform data entry
- Oversee payroll administration
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Flexibility
- Organized
- Reliability
- Team player
- Ability to multitask
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
hr1grandwaylogistics@gmail.com
Advertised until
2023-10-29
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
1. What does an administrative officer do?
Administrative officers are responsible for overseeing and managing various administrative tasks within an organization. Their duties often include record-keeping, correspondence management, scheduling, and office organization.
2. Is an administrative officer the same as an administrative assistant?
While both roles involve administrative tasks, administrative officers typically have more responsibilities, including decision-making and overseeing administrative processes. Administrative assistants often provide support to administrative officers.
3. What skills are essential for success as an administrative officer?
Key skills include organizational skills, time management, communication, problem-solving, attention to detail, and proficiency in office software like Microsoft Office.
4. What are the typical duties of an administrative officer?
Common duties include:
- Managing office supplies and inventory.
- Coordinating meetings and appointments.
- Handling phone calls and emails.
- Maintaining records and files.
- Assisting with budget management.
- Overseeing administrative staff, if applicable.
- Implementing and improving office processes.
5. Is a specific degree or certification required to become an administrative officer?
Formal education requirements can vary, but many administrative officers have a bachelor’s degree or relevant certifications in business administration or a related field.
6. How can I become an administrative officer?
Start by gaining administrative experience through internships or entry-level roles. Developing strong organizational and computer skills is essential. You can also pursue relevant courses or certifications to improve your qualifications.
7. Can administrative officers advance their careers?
Yes, administrative officers can advance to higher-level roles, such as executive officer, office manager, or operations manager. Continuous learning and professional development are key to career growth.
8. Is the job of an administrative officer stressful?
The role can be demanding, especially during busy periods. Effective time management and organizational skills are crucial for managing stress and ensuring tasks are completed efficiently.
9. Do administrative officers work in specific industries?
Administrative officers can work in various industries, including healthcare, finance, education, government, and non-profit organizations. Their skills are transferable across different sectors.
10. Is there a demand for administrative officers?
Yes, there is a consistent demand for administrative officers in various industries. The need for skilled professionals who can manage administrative tasks and support organizational functions remains strong
