Job in Canada
Office Administrator Needed In Canada By Easy To Dine Inc
As an Office Administrator at Office administrator, you will play a crucial role in maintaining a well-organized and productive office environment. You will be responsible for managing administrative tasks, supporting staff, and facilitating smooth office operations.
Job details
- Location: Chilliwack, BC
- Salary: 31.50 hourly / 40 hours per week
- Terms of employment Permanent employment: Full time Day, Morning
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
2 years to less than 3 years
Key Responsibilities:
- Office Management: Oversee the daily operations of the office, ensuring that it runs smoothly and efficiently.
- Administrative Support: Provide administrative support to executives and staff, including scheduling meetings, handling correspondence, and managing office calendars.
- Record Keeping: Maintain accurate records and files, both physical and digital, ensuring easy retrieval of documents when needed.
- Communication: Serve as the primary point of contact for the office, answering phone calls, emails, and addressing inquiries from clients, vendors, and staff.
- Supply Management: Monitor office supplies and equipment, order new supplies as needed, and manage vendor relationships.
- Travel Coordination: Arrange travel accommodations, including flights, hotels, and transportation, for staff when necessary.
- Meeting and Event Planning: Assist in planning and coordinating office meetings, events, and conferences, including room setup and catering arrangements.
- Budget Tracking: Assist in budget management, including expense tracking, invoice processing, and financial reporting.
- Office Maintenance: Coordinate office maintenance and repairs, ensuring a safe and comfortable working environment.
Qualifications:
- High school diploma or equivalent; bachelor’s degree or relevant certification is a plus.
- Proven experience as an office administrator, administrative assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Professional appearance and demeanor.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Office
- MS Outlook
- MS Windows
- MS Word
Additional information
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
careers.easytodine@gmail.com
Advertised until
2023-10-29
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
1. What does an office administrator do?
Office administrators are responsible for managing the day-to-day operations of an office. They handle administrative tasks, oversee office resources, and support staff to ensure efficient and organized operations.
2. Is an office administrator the same as an office manager?
While the roles share similarities, an office administrator typically focuses on administrative tasks, while an office manager may have broader responsibilities, including staff management and strategic planning.
3. What skills are essential for success as an office administrator?
Key skills include organization, time management, communication, problem-solving, attention to detail, and proficiency in office software like Microsoft Office.
4. What are the typical duties of an office administrator?
Common duties include:
- Managing office supplies and inventory.
- Scheduling appointments and meetings.
- Handling phone calls and emails.
- Maintaining office records and files.
- Coordinating travel and accommodations.
- Assisting with payroll and invoicing.
- Overseeing office budgets.
5. Is a specific degree or certification required to become an office administrator?
Formal education requirements vary, but a high school diploma or equivalent is often sufficient. Relevant certifications or vocational training can enhance your qualifications.
6. How can I become an office administrator?
Start by gaining administrative experience through internships or entry-level roles. Developing strong organizational and computer skills is essential. You can also pursue relevant courses or certifications to improve your qualifications.
7. What personal qualities make a successful office administrator?
Successful office administrators are often adaptable, patient, reliable, and able to handle multiple tasks simultaneously. They are also discreet and trustworthy, as they may have access to sensitive information.
8. Is this role affected by automation and technology?
Technology has streamlined many administrative tasks, but office administrators remain essential for managing the human aspects of an office, such as communication, teamwork, and problem-solving.
9. Can office administrators advance their careers?
Yes, office administrators can advance to higher-level roles, such as executive assistant, office manager, or operations manager. Continuous learning and professional development are key to career growth.
10. Is the job of an office administrator stressful?
The role can be demanding, especially during busy periods. Effective time management and organizational skills are crucial for managing stress and ensuring tasks are completed efficiently.
11. Do office administrators work in specific industries?
Office administrators can work in various industries, including healthcare, finance, education, and non-profit organizations. Their skills are transferable across different sectors.
12. Is there a demand for office administrators?
Yes, there is a consistent demand for office administrators in various industries. The need for skilled professionals who can manage office operations remains strong.
